Supplier Order Automation for Retail Shops

You're down to 15 units of your best-selling product. Your supplier needs to know. But you're busy with customers, and by the time you place the order, it's too late—you're out of stock for 3 days.

3 days of lost sales. 3 days of customers going to your competitor. 3 days you could have prevented.

The Reorder Problem

What Happens Now: 1. Stock runs low → You notice (or don't) 2. You remember to call the supplier (or don't) 3. Supplier confirms availability (or doesn't) 4. You place the order (eventually) 5. Product arrives (3-7 days later) 6. You've lost money every day of that gap

What Should Happen: 1. Stock hits reorder threshold → Automatic order sent to supplier 2. Supplier confirms → You get notification 3. Product arrives → Stock updated automatically

How Supplier Order Automation Works

The Setup: For each product, define: - **Reorder point:** The stock level that triggers a reorder (e.g., 20% remaining) - **Reorder quantity:** How much to order (e.g., 50 units) - **Supplier:** Who receives the order - **Expected delivery:** How many days until arrival

The Flow: Stock hits 20% → System sends order to supplier → Supplier confirms → You receive notification → Stock arrives → Inventory updated

Smart Features: - **Seasonal adjustments:** Automatically increase reorder quantities during festivals - **Supplier alternatives:** If primary supplier is slow, auto-switch to backup - **Order tracking:** Every order logged with delivery status

Your Next Steps

1. Identify your top 10 products and their suppliers 2. Calculate how many days of stock-out you had last quarter 3. Talk to us about supplier order automation